Evaluations & Promotions Section
1. Supervise the assessment and verification of students' academic records.
2. Ensure accuracy and compliance with academic policies and regulations.
3. Coordinate and facilitate the process of student promotions and graduation clearance.
4. Collaborate with academic departments to ensure promotion criteria are met.
5. Stay informed on academic policies and ensure adherence to guidelines and standards.
6. Implement and communicate changes in policies or procedures related to evaluations and promotions.
7. Maintain accurate and secure student records in the registrar's database.
8. Oversee data integrity and confidentiality in compliance with relevant laws.
9. Act as a liaison between the registrar's office, academic departments, and students.
10. Communicate evaluation and promotion-related information to stakeholders.
11. Supervise the Evaluations & Promotions Section staff.
12. Provide guidance, support, and training to ensure staff competency.
13. Handle appeals and grievances related to academic evaluations and promotions.
14. Collaborate with committees to address and resolve disputes.
Admission
1. Compiles admission and enrollment materials.
2. Manages the coordination of admission and enrollment processes for new students.
3. Examines, verifies, and validates the authenticity of credentials submitted by new students.
4. Initiates requests for Form 137A and Official Transcript of Records (OTR) for newly admitted students.
5. Organizes and files the credentials of new students before transferring them to the Records In-charge.
6. Generates a list of freshman enrollees.
7. Produces a list and statistical data for transferee students.
8. Acts as the liaison officer for foreign students on behalf of the registrar.
Records/Evaluation
1. Compiles individual student records, including consolidated grade worksheets, permanent records, and evaluation records.
2. Orchestrates the enrollment process for students.
3. Regularly updates and posts grades to student records.
4. Reconstructs records or files that are lost or missing.
5. Provides guidance to students on curricular programs, enrollment procedures, subject loads, and sequencing.
6. Evaluates student records for curricular level, scholastic standing, graduation eligibility, etc.
7. Assesses subjects and credits earned in other educational institutions.
8. Aids in enforcing academic policies and regulations.
9. Acts as a specialist and consultant for the specific course or program they oversee.
10. Notifies students of any course deficiencies.
11. Assists in organizing graduation activities.
12. Prepares enrollment lists, academic scholars' lists, candidates for graduation lists, candidates for graduation with honors lists, along with their corresponding statistical data.
13. Compiles statistical data on drop-outs, shifters, and transferees.
14. Verifies, checks, and signs prepared Transcripts of Records and certifications.
15. Manages, accounts for, controls, and maintains the integrity and confidentiality of student records.
16. Initiates follow-up requests for records of new students from their previous institutions.
Request, Receiving and Releasing
1. Manages, receives, processes, and issues requests for transcripts of records, certifications, transfer credentials, and other academic documents.
2. Ensures timely compliance and release of requested records and information.
3. Maintains daily records of both incoming and outgoing academic documents.
4. Generates and prepares academic records as per request.
5. Produces various forms and enrollment materials.
6. Keeps logbooks to record incoming requests for academic records and their subsequent releases.
7. Oversees, accounts for, controls, and safeguards the integrity and confidentiality of students' records.
8. Organizes, classifies, files, and stores both active and inactive records and files.
Request, Receiving and Releasing
1. Input course and subject codes into the system.
2. Input comprehensive data for new students.
3. Enter and maintain updated student grades.
4. Produce worksheets for consolidated grades, transcripts of records, and certifications.
5. Create and generate enrollment lists along with all necessary statistical data.
6. Administer, account for, maintain, and ensure the confidentiality and integrity of student records.
7. Aid in completing various survey forms.
8. Perform other related tasks.